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February 21, 2018
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TEXAS CHAPTER
INTERNATIONAL ASSOCIATION OF ARSON INVESTIGATORS
CONSTITUTION AND BY-LAWS

ARTICLE I

NAME AND OBJECTIVE


SECTION 1. NAME. This organization shall be known as the "Texas Chapter, International Association
of Arson Investigators", hereinafter referred to as the "Chapter". The name of the Chapter shall
not be used publicly by any member other than by use of their membership card for identification
purposes, without express permission of the Board of Directors. This shall not restrict the
officers or appointees or agents of the Chapter in the use of the name to carry out the purposes of
the Chapter.

SECTION 2.  OBJECTIVE. The objectives and purposes of this Chapter shall be:
a. To unite for mutual benefit those public officials and private persons engaged in the control of
arson and kindred crimes.
b. To provide for the exchange of technical information and developments.
c.  To encourage high professional standards of conduct among arson investigators and to
continually strive to eliminate all factors which interfere with administration of justice.

SECTION 3. The Chapter shall not be operated for profit and its funds may not be used in an attempt
to influence legislation.


ARTICLE II MEMBERSHIP


SECTION 1. APPLICATION FOR MEMBERSHIP. Application for membership shall be made to the Chair of the
Membership Committee, upon the recommendation of some member of the Chapter, and admission shall be
by vote of such Committee as provided in
Section 2 of this Article.


SECTION 2. ACTIVE MEMBERSHIP. Any representative of government or of a government agency and any
representative of a business or industrial concern who is actively engaged in some phase of the
suppression of arson or administration of justice at the time he/she makes application shall be
eligible to active membership, provided such person possesses the other qualifications for
membership, in the discretion of the Membership Committee and provided such person is not less than
eighteen years of age at the time he/she makes application. All applicants for active or associate
membership,
if accepted, will be on a temporary status until the next meeting of the Board of Directors. During
this temporary status period a person's membership may be revoked at the discretion of the Board of
Directors. If the applicant is not rejected by the Board within the specified time limit full
membership is automatically granted.

SECTION 3. ASSOCIATE MEMBERSHIP. Persons not qualified for active membership may become associate
members, after determination of their qualifications by the Membership Committee. Associate members
shall have the privileges of an active member, except, voting and holding office. The Chapter may,
by majority vote of active members present, exclude associate members from any particular business
meeting.

SECTION 4.  LIFE MEMBERSHIP. The Chapter may bestow LIFE MEMBERSHIP
upon any qualified member of the Chapter who has met the following requirements:
a.  The individual must be or have been an active member of the Chapter, and
b. The individual must have been an active member in good standing for ten years, and
c. The individual must have rendered distinctive service to the Chapter through participation on
committees or activities for a minimum of five years.

A Life Member shall have all of the privileges and rights of an active member without payment of
dues. Nominations for Life Membership shall be made to the Board at least sixty (60) days prior to
voting thereon. No more than two nominations for such membership may be approved in any year.

SECTION 5. SUSTAINING MEMBERSHIP. Individuals or organizations interested in carrying out the
purposes of the Chapter shall be granted sustaining membership upon contribution of not less than
one hundred dollars annually. All such funds shall be devoted to the educational functions of the
Chapter.

SECTION 6. PERSONAL QUALIFICATIONS. Prior to voting upon each application, the Membership Committee
shall give due consideration to the following, among other qualifications it deems applicable, to
wit:
a.  The personal character and reputation of the applicant,
b. The nature, character and reputation of the applicant's business,
c.  The character and reputation of the applicant's employer and associates, and
d. The general nature, character and reputation of the principal business of the applicant's
employer and associates. No person shall be eligible for any class of membership if he/she has been
a member, or is: presently a member, or becomes a member of a subversive organization or of any organization whose objectives and operations are
inconsistent with the purposes of the Chapter.

SECTION 7.  TERMINATION AND SANCTIONS.
a.  TERMINATION. Membership in the Chapter shall terminate by:
1.  voluntary withdrawal, or
2. membership shall be terminated by the Secretary-Treasurer when, after notice, such member is in
arrears in the payment of dues or any other obligation to the Chapter, or
3. by the consent of a majority vote of the Board of Directors, if the applicant is still within
the aforementioned temporary status period.

b. SANCTIONS. The Board may place on probation, censure, suspend, or terminate the membership of
any member. The Board may, upon receipt and after initial review of the circumstances, temporarily
suspend the membership of any member pending evaluation by the Ethical Practices and Grievances
Committee. Actions requiring referral to the Ethical Practices and Grievances Committee shall
include but are not limited to:
1. falsification or misrepresentation in applications for membership,
2. conduct in a manner prejudicial to the good name or best interests of the Chapter,
3. exhibited traits of character or conduct inconsistent with the qualifications for membership, or
4.  other questionable conduct.
Following an evaluation of the information by the Ethical Practices and Grievances Committee and
upon its recommendation, the Board shall provide such member with due notice, a hearing and an
opportunity to be heard. A majority vote of the Board present in a duly constituted meeting shall
be sufficient to place on probation, censure, suspend or terminate such member for any reason
specified in this section.

SECTION 8. REINSTATEMENTS. Any former member may be reinstated in the Chapter at the discretion of
and by the consent of a majority of the Board, provided, however, that such former member shall
have been in arrears in the payment of dues or other financial obligations to the Chapter at the
time of his/her separation, he/she shall be required to pay to the Chapter all such arrears as a
condition to his/her reinstatement, unless the Board, by majority vote and for good cause, shall
waive the payment thereof.


ARTICLE III ELECTION, TERMS, AND OFFICES


SECTION 1. OFFICERS. The officers of this Chapter shall be a President, a First Vice President and
a Second Vice President.

SECTION 2. BOARD OF DIRECTORS. The officers and nine other members of the organization, duly
elected, shall constitute the Board of Directors.

SECTION 3. TERMS OF OFFICE. The officers shall hold office from the time of their election and
qualification for terms of two years, or until the election and qualification of their respective
successors. Other members of the Board shall hold office from the time of their election and
qualification for terms of three years. Their terms shall be so arranged that three retire each
year. No member of the Board of Directors shall succeed himself/herself from an expiring two full
terms of office. Ex-officio members of the Board of Directors, excepting Past Presidents, shall
serve one year, or until the qualification of their respective successor.

SECTION 4. VACANCIES. In the event an officer or Board member shall be unable to fulfill their
terms of office between Annual Meetings, the following provisions shall apply:
a. The President shall be succeeded by the First Vice President who shall serve the remainder of
the unexpired term and the next full term as President.
b. The First Vice President shall be succeeded by the Second Vice President, who shall serve the
remainder of the unexpired term and shall serve the next full term as First Vice President.
c. The Second Vice President's position shall be filled by the appointment of a qualified member,
by the President, with the approval of the Board. This member shall serve the, remainder of the
unexpired term as Second Vice President. The position shall then be filled by election at the next
Annual Meeting. The member who fills the unexpired term may be eligible for election to the next
complete term, but must be nominated and elected in accordance with the By-Laws.
d. In the event of a vacancy on the Board of Directors, the vacancy or vacancies shall be filled by
the President, from the list of those persons nominated at the last, Annual Meeting, beginning with
the candidate receiving the highest number of votes then proceeding to the lowest. An EX-OFFICIO
member of the Board may also be an elected or appointed officer or director. In the event the
vacancy cannot be filled in this manner, the President may make the appointment from the general
membership with the approval of the Board. Such newly appointed member or members shall hold office
only until the next annual Meeting.  Amended March 22, 2017

SECTION 5. REMOVAL FROM OFFICE. The Board of Directors, for good cause, is empowered to depose from
office any officer or member of the Board of Directors. Such action will require a two-thirds (2/3)
majority vote of the Board.


ARTICLE IV GOVERNMENT


SECTION 1. BOARD OF DIRECTORS. The government of this Chapter  shall  be vested in the Board of
Directors. Seven (7) members of the Board shall constitute a quorum.

SECTION 2. DUTIES AND POWERS. The Board shall have full power to initiate and transact all kinds of
business necessary to the existence of the organization and the observance of its purposes. The
Board shall determine the date and location of the annual meeting and shall outline the program of
activities during such meeting. They shall have general powers to direct, control and supervise the
affairs of the Chapter. The President shall appoint a Secretary-Treasurer, with Board approval who
shall serve at the pleasure of the Board.

SECTION 3. PRESIDENT. The President shall be the Chief Executive Officer of the Chapter, and it
shall be his/her responsibility to supervise and coordinate the activities of the Chapter and to
preside at meetings of the Chapter and of the Board of Directors. He/she shall appoint appropriate
committees for the conduct of the activities of the Chapter and at each annual meeting of the
Chapter, he/she shall announce to the membership, those individuals appointed to serve on the
Nominating Committee. In addition, he/she shall require reports at each annual meeting, and as
otherwise desired from the committees so appointed and from the officers of the Chapter.

SECTION 4. FIRST VICE PRESIDENT. In the absence of the President, the First Vice President shall be
the Chief Executive Officer and shall act as such. He/she shall also act as Chairperson of the
Finance Committee.

SECTION 5. SECOND VICE PRESIDENT. In the absence of the President and the First Vice President, the
Second Vice President shall perform the duties of the President.

SECTION 6. SECRETARY-TREASURER. The Secretary-Treasurer shall be appointed by the President,
subject to the approval of the Board of Directors. The Secretary- Treasurer shall keep the records
and minutes of the organization and shall maintain currently the roll of the members, the
constitution and all other documents of value. It shall be his/her duty to receive and acknowledge
all communications of the Chapter addressed to him/her or that may be submitted to him/her by
Officers of the Chapter, and perform such duties as assigned by the President.

The Secretary-Treasurer shall be custodian and sole depositor of the funds of the organization,
shall distribute such funds by check as herein authorized or upon  approval of the Board of
Directors for purposes which promote the welfare and objectives of this organization. He/She shall
render a complete summary of all income, disbursements and balances whenever requested by the Board
and to the members at each annual meeting. A written copy of this report shall be made available to
any  member  upon request. He/she shall furnish bond to the Chapter in the form and amount as
designated by the Board, the cost thereof to be paid by the Chapter. The Secretary-Treasurer shall
be reimbursed for his/her room at the annual conference beginning one day prior to the conference
through the duration.


SECTION 7. CHAPLAIN. The Chaplain and Assistant Chaplain shall be appointed by the Board of
Directors.

SECTION 8. EX-OFFICIO MEMBERS. All Ex-Officio members shall have the privileges of attending and
participating in all meetings of the Board, but shall not have voting power in such meeting.

SECTION 9. ELECTION. Officers and other members of the Board shall be elected at the annual meeting
of the organization to fill terms soon to expire, unless otherwise ordered by resolution or motion
duly approved by the membership.
a. To be eligible for nomination as a director, the candidate shall be a member in good standing of
the Texas Chapter IAAI and the IAAI. More than one Board member or officer maybe elected from a
department or agency. To be eligible  for nomination as an officer, the candidate must have served
one full term on the Board of Directors or equivalent time as Secretary-Treasurer and be a member
in good standing of the Texas Chapter IAAI and the IAAI.


Amended 03/22/08


b. No member may be nominated for more than one position per election.
c. Nominating Committee members cannot be nominated for an  elective  office without first
resigning from the nominating committee.
d. Vice Presidents shall advance to the next vacancy until reaching the office of President, unless
removed for just cause.

SECTION 10. NOMINATING COMMITTEE. At each annual meeting of the organization, the President shall
announce, for the ensuing year, the membership of the Nominating Committee, which shall be
appointed by the Board of Directors. The Nominating Committee shall nominate officers and the
appropriate number of  members of the Board, to hold office for the ensuing terms of office.

Such Nominating Committee shall consist of at least five members, but not more than seven members,
the majority of whom shall not be holders of an elective position.

Such Nominating Committee shall report nominations made, to the members at the annual meeting of
the organization, or at such time and in such a manner as the membership may direct by resolution
or motion duly approved.

Nothing shall preclude any member or group of members from placing into nomination, to be voted on
at the annual meeting of the Chapter, any person or persons whom such member or group of members
might see fit to nominate for Second Vice President or member of the Board of Directors of this
Chapter, provided that such person or persons have been submitted to the Nominating Committee for
review prior to the annual meeting and have been found to be qualified. Nominations received during
the annual meeting for those persons who have not had their qualifications reviewed by the
Nominating Committee shall have their name forwarded to the Nominating Committee for evaluation and
review.  If after review by the Nominating Committee the nominee  is found to fulfill the necessary qualifications, his/her name shall be placed as a candidate at the
next annual meeting.

SECTION 11. ELECTION PROCEEDURES. In the event of a tie vote between candidates for the same
position, a ballot will be conducted during the annual meeting and will contain the names of the
tying candidates only. This ballot will be used to determine the successful candidate, and will be
repeated as often as necessary until the position is filled. If after three (3) such ballots the
tie still exists, a mandatory fifteen (15) minute recess will be called, after which the balloting
will continue. The  Sergeant-at-arms  and  the  Past  Presidents  shall  administer  all   balloting.
Additional assistance may be appointed as necessary by the President.

SECTION 12.   EX-OFFICIO  MEMBERS  OF  THE  BOARD  OF  DIRECTORS.   All
retired Presidents shall become Ex-Officio members of the Board of Directors. All members of the
Texas Chapter who hold elective or appointed offices in the International Association of Arson
Investigators shall be Ex-Officio members of this Chapter Board during that term of office. The
President, with the approval of the Board, may appoint such Ex-Officio members to serve as Editor
of the News Letter for the Chapter, Sergeant- at-arms, Director of the Arson Investigation Seminar
or Corporation Process Agent.

 

ARTICLE V COMMITTEES

SECTION 1. STANDING COMMITTEES. The following committees shall be standing full time committees of
the Chapter:

a. BUDGET AND FINANCE. The committee shall be responsible for all financial matters involving dues,
expenses, income, salaries, and/or professional fees (honorariums) incurred by or on behalf of the
Chapter. In addition the committee will see that the proper planning and budgeting is carried out
during the year. The Chair shall be as prescribed in Article IV, Section 4. An annual audit will be
conducted by the Committee in accordance with Article VII, Section 2.

b. CONSTITUTION AND BY-LAWS. The duties of the committee  shall  be  to advise the officers,
directors, and members of the Chapter on matters pertaining to the constitution and By-Laws. In the
event of proposed changes, it shall further be the duty of this committee to review and prepare the
proposed changes in a suitable format for presentation to the officers, directors and members of
the Chapter. Additionally, the Committee shall serve in a review capacity for the Standard
Operating Procedures for the committees of the Chapter.

c. ETHICAL PRACTICES AND GRIEVANCES. The duties of the Committee shall be to investigate any and
all allegations of misconduct directed toward the officers, directors or members of the Chapter. Allegations of misconduct shall include, but are not limited
to the following:
1.  criminal offenses,
2.  neglect of duty,
3. violation of the Code of Ethics, policies, rules or procedures of the Chapter, and
4. conduct that tends to reflect unfavorably on a member of the Chapter.
Following the completion of an investigation the Committee shall forward the results and
recommendations in writing to the officers and directors of the Chapter for final action.

d. NOMINATING. The duties of the Committee shall be to  encourage,  solicit, receive and screen all
nominations received for the positions of Second Vice President and Directors of the Chapter. The
Committee shall present all qualified nominees to the membership on opening day of the annual
meeting.  The Committee shall consist of at least five (5) members, but not more than seven (7),
the majority of whom shall not be holders of any elective office.

e. MEMBERSHIP. The duties of the Committee shall be to promote, encourage and solicit membership in
the Chapter through any appropriate means. In addition, the Committee shall develop and recommend
guidelines to the Board relative to annual cost levels, and benefits of Sustaining Membership.


f. CERTIFIED FIRE INVESTIGATOR. The duties of the Committee shall be to promote, encourage, and
assist the members of the Chapter in the development of a professional certification program, and
to encourage all members to become involved in a program. The Committee shall supervise all members
to insure that they comply with the minimum standards as set forth by the Association, and make
recommendations and endorsements to further these programs.


g. EDUCATION AND TRAINING. The duties of the Committee shall be to assist in the development of the
education and training programs of the annual seminars of the Chapter, provide topical education to
the membership via the Chapter Newsletter or Magazine, and increase the development of educational
material through the Chapter Library. The Committee shall further encourage, solicit, and assist in
the development of new and innovative ideas for the education and training of the Chapter.

SECTION 2. ADDITIONAL DUTIES. In addition to the duties described, each committee shall perform
additional duties, as described in the Standard Operating Procedures for that Committee, and other
duties as may be delegated by the Board.


SECTION 3.  STANDARD  OPERATING  PROCEDURES.    The  Standard  Operating
Procedures for each standing Committee, shall be developed by the Committee, subject to approval of
the Board, and shall be subject to review and recertification every two years, or as necessary.

 

ARTICLE VI MEETINGS

SECTION 1. ANNUAL. The annual meeting shall be conducted at such time and place as may be fixed by
the Board of Directors, and shall consist of, but  not limited  to, the annual meeting of the Board
of Directors and the annual meeting of the members of the Chapter. The annual meeting shall begin
at the time the Board of Directors convenes, and shall end upon adjournment of the annual meeting
of the members of the Chapter. Notice thereof shall be mailed to each member at his/her last known
address, not less than thirty days in advance. Elections shall occur and other business may be
presented at the annual meeting. When any question comes before the meeting not specifically
provided for herein, the presiding officer shall be governed in his/her decision by the rules laid
down in "Robert's Rules of Order", as revised.

A majority of the members present at the annual meeting shall constitute a quorum.

SECTION 2. SPECIAL. Special meetings may be called by order of the Board of Directors, at such
places and time as fixed by the Board, giving due notice thereof to all members at least  fifteen
days in advance.

SECTION 3. BOARD OF DIRECTORS. The Board of Directors shall meet at any time or place upon call of
the President or of any seven (7) members of the Board. These meetings may be conducted via Phone
Conference Call with all minutes being posted on the Chapter Web Site within 20 days of the
meeting.  Amended 3/22/16


ARTICLE VII FINANCE

SECTION 1. FEES AND DUES. Dues for the active and associate membership in this Chapter shall be
fixed by the majority vote of the members present at the annual meeting and shall be payable in
advance from May 1st in the manner prescribed by the Secretary- Treasurer. Prospective members
shall submit dues with application for membership which, upon admission, will pay his/her dues
until April 30th following approval of the application. The fiscal year for this Chapter shall be
May 1st - April 30th.

Dues notices shall be mailed each year in February with the notice of the annual meeting.


Failure to pay membership dues within ninety (90) days of the due date shall forfeit membership in
the Chapter. Re-instatements are conditioned on approval by the Board of Directors and payment of
all arrears. There shall be no other fees or assessments except as provided by amendment to these
articles.

SECTION 2. AUDIT. The Finance Committee shall make an audit of the accounts of the
Secretary-Treasurer at each annual meeting and shall verify all assets and liabilities of this
Chapter.


ARTICLE VIII AMENDMENT

SECTION 1. REQUIREMENTS. This Constitution may be amended at any regular or special meeting of the
organization by a vote of two-thirds of the members present, providing:
a. The proposed amendment is presented in a form consistent with and without conflict, with the
remainder of the existing Constitution of the Chapter.
b. The proposed amendment is disseminated to the general membership for review through publication
in the News-Letter, by mail, E-MAIL or posting on the Chapter Website at least thirty (30) days
preceding the next regular or special meeting of the Chapter. Amended March  18, 2008
c. To authorize the Constitution and By-Laws Committee to review and automatically amend, as
necessary, those portions of the Constitution and By-Laws which are in conflict with existing
Federal rules, regulations or laws pertaining to gender/sex discrimination.

The above is the legal and accurate Constitution and By-Laws of the Texas Chapter, International
Association of Arson Investigators, Inc., in effect as of April 21, 2006.


REGULATIONS GOVERNING CHAPTERS OF THE IAAI
(Annotated from Article VII, Regional, State or Provincial Organizations, of the, International
Association of Arson Investigators, Inc.)

SECTION 1.   REGIONAL, STATE OR PROVINCIAL CHAPTERS.  The Board may
recognize Regional, State or Provincial Chapters of the Association after written application by
such Chapter. Active membership in Chapters shall be contingent upon membership in the Association.
Any member of the Association wishing to become a member of a Regional, State or Provincial
Chapter, shall comply with the Regional, State or Provincial's Constitution and By-Laws.

SECTION 2. ASSOCIATE MEMBERSHIP. Regional, State or Provincial Chapters. Persons not qualified for
active membership may become Associate members, after determination of their qualifications by the
chapter membership committee. Associate


Members shall have the privileges of an active member, except voting and holding office.

Associate membership in a Regional, State or Provincial Chapter is not contingent upon I. A. A. I.
membership.

SECTION 3. REGIONAL, STATE OR PROVINCIAL CONSTITUTION AND BY-
LAWS. Regional, State or Provincial Chapters shall provide the Executive Secretary of the
Association, a complete copy of their current Constitution and By-Laws at such time a charter is
applied for.

Regional, State or Provincial Chapters, shall provide the Executive Secretary of the Association, a
complete copy of any proposed amendment to the existing Constitution and By-Laws of such Regional,
State or Provincial Chapter.

The Regional, State or Provincial Chapters Constitution and By-Laws shall be constructed in a form
which best facilitates the administration of such Chapters, but shall not in any way, conflict with
the Constitution of the Association.

SECTION 4.  REGIONAL, STATE AND PROVINCIAL CHAPTER MEETINGS.
The number of meetings to be held by a Chapter shall in no way conflict with the annual meeting of
the International Association of Arson Investigators, Inc., but shall otherwise be at the
discretion of the chapter; provided, however, that each chapter shall hold at least one meeting
each year. All members of the chapter shall be given thirty (30) days notice prior to any meetings
and the International Secretary shall be furnished with a copy of all such notices at the same
time. Copies of the minutes of meetings shall be furnished to with a copy of all such notices at
the same time.

Copies of the minutes of the meeting shall be submitted to the International Secretary within
thirty (30) days after the meeting was held.

All papers presented at any meeting shall be submitted to the International Secretary, together
with a copy of the minutes of said meeting, before being published.

All official meetings of the Chapters shall be professional in nature and shall be conducted for
the sole purpose of furthering the objects of the International Association of Arson Investigators.

SECTION 5. GRIEVANCES. In order to protect the best interest of the Association against potential
sanctions imposed upon the Association for misconduct of a member or apparent member; any chapter
receiving or filing a grievance against any member of the Chapter or the Association, shall defer
any action/response upon the allegation(s) until:
a. Written notification of the allegation(s) is directed to the Officers, Directors and Chair of
the Ethical Practices and Grievance Committee of the Association, outlining the circumstances and
conditions surrounding the alleged incident, and
b. The allegation(s) will be acted upon by the Association, with written response directed to the
Chapter, outlining its findings and/or its referral to the Ethical

Practices and Grievances Committee for continued study, to be completed in a
timely manner.


SECTION 6.   PROBATION, SUSPENSION, OR RECALL.  The Charter of any
Chapter, may be placed on probation, suspended or re-called by a two-thirds vote of the Board of
Directors, in the event the Chapter becomes inactive or is conducted in a manner which is
determined to be contrary to the best interests of the Association.

SECTION 7. DEFINITION. All references to State, Regional or Provincial, District or Charter
organizations, contained within this Constitution and By-laws, shall mean those
organizations duly recognized and chartered by this Association.